FAQ
CEREMONY
ENTERTAINMENT
DECOR
How long does the ceremony last for?
When you book a ceremony at any location the slot is for 3 hours. Please inquire for a potential timeline.
Does the venue allow access to the space the night prior to the event for rehearsals?
We can accommodate rehearsals free of charge for a 1-hour window, however these will get confirmed 14 days ahead with other bookings in mind. No setup the night before is permitted unless prior permission is granted.
If the weather is bad can we use the indoor venue option, and will we get a refund on the off-site ceremony cost?
A backup ceremony at Mainspace is already included in the fee to book the outdoor site. Once the off site ceremony is booked, this fee is non refundable, as we pay the Town of Canmore or Banff for the site reservation and reserve the rental white ceremony chairs for your day.
If the ceremony is moved indoors, there will be no additional charge on top of the fee you paid. The venue backup plan is already included. Venue chairs will be used instead of the white folding chairs.
Any additional décor booked externally is the responsibility of the client or coordinator to transport to the venue and handle setup and teardown in the case of bad weather.
Is there parking at the ceremony location?
No. Most outdoor ceremony sites in Banff and Canmore have extremely limited parking and are primarily residential permit parking. Private transportation will need to be booked externally by clients to transport guests to and from the ceremony site. We can provide recommended vendors for external quotes. Alternatively, you can add our new party bus for the wedding party, which can contribute toward your minimum collective spend. The party bus seats up to 24 guests.
Where are the outdoor ceremony options located?
Rundleview Parkette in Canmore (capacity 120 seated), Tunnel Mountain Reservoir in Banff (150 seated capacity), Quarry Lake in Canmore, and Banff Gate Mountain Resort in Canmore. All outdoor ceremony options are approximately a 10 to 20 minute drive from Mainspace. Mainspace’s weather backup ceremony option has a total seated capacity of 60 people.
Outdoor wedding location- what décor (arch and chairs etc) is included, and is there a speaker for music?
Included in the ceremony package cost is the site booking and required insurance, white folding chairs, a signing table, a Bluetooth Bose S1 speaker, and a cordless microphone. Delivery to the site, setup of our items, and pickup following the ceremony are also included. There are no additional setup or teardown fees from our staff. If a rental arch is added from our rental inventory, delivery and setup will also be included in the ceremony price. One hour of ceremony coordination is included.
Are there any other costs associated with music?
Additional SOCAN fees will apply to all events with no licensed vendor providing music. All of our house DJs have upgrade options available, such as booth choice, additional lighting, extended playing time beyond the 6 hours provided by this add-on service.
Do we need to rent a DJ or sound system?
There is a built-in house system to allow 'plug + play' for events, but all licensed DJ's and entertainment are welcomed.
What is the cost for your in-house DJ?
Our in-house DJ option is $1800 for reception only, $2000 for on-site ceremony + reception, $2200 for off-site ceremony + reception (all + GST). This service is subject to availability, and if our house DJ options are already booked elsewhere, client will need to provide own entertainment option. All DJ bookings require a 50% deposit at time of booking.
I saw the decor package section of the website, can you give me pricing for florals as well?
Florals are not included in any of our decor packages, our in-house florist Alpine Blooms can create custom quotes based on inspiration or budget. There are decor package floral add-ons available at each budget range, please inquire for further information. All Alpine Blooms services count towards your Minimum Collective Spend.
Do we need to let you know exactly how many guests we will be having now in order to reserve the decor package?
Just an estimate count! We balance numbers with your final RSVP's 30 days from the event date and charge the difference remaining. Final payment is due at the 30 mark.
Do we do rental packages (the decor) through you, or do we deal with Rocky Mountain Weddings + Events?
All decor packages and additional rentals for the venue are booked through your venue coordinator. These options are subject to availability and do get booked well in advance. If you have booked on-site coordination through our planning team at RMWE and they oversee the decor setup/teardown, we waive the $500 setup and teardown fee for the decor package. All RMWE services count towards your Minimum Collective Spend.
What is included in the reception essentials package?
Setup and teardown of all dining and service areas,
Professional service staff for dinner and reception,
Cover additional bartending staff if required,
Water and wine service during dinner,
Plate clearing, glassware resets, and end-of-night cleanup,
All SOCAN + Re:Sound Music Licenses Fees
Dedicated team member to manage food service and oversee BEO execution,
Use of The Gem’s plateware, glassware, barware, and dishwasher.
What is the reception essentials package?
This is a flat rate staffing fee to help give a clean and professional service for your event. Does not count towards your MCS.
What’s included in the venue rental for your reception set-up?
This includes options of 6ft or 4 ft dark walnut tables matching hightop tables and black chairs options to upgrade to dark vinewood or ghosts chairs.
Are your dinner reception catered from a specific catering company?
For catering, we have quite a few Preferred Catering Partners, and they are all local restaurants in the Bow Valley Area! We suggest visiting their Happy Hour if you are in the area, as it is the best way to try a few of them out. For Mainspace, we partner with Avi’s Kitchen, who is located right below Mainspace as our exclusive Plated Meal Partner. All our other catering partners for Mainspace will only provide Buffet, Cocktail Hour or Late Night Snack options. Catering does not count towards the Minimum Collective Spend.
Besides selecting meals or add-ons are there any additional charges for staff, bartenders?
Here at Mainspace we have created a flat rate fee that covers all of your service staffing charges under Reception Essentials. This is required anytime your book one of our preferred caterers in our venue and it does not go towards your MCS. You can inquire more about this package with your event coordinator. (Service staff includes servers, dishwashers, and additional bartenders.)
All rental items require a $500 Setup and Tear Down Fee, unless you have booked a RMWE coordinator for your event day.
What would the cost range be for catering and drinks?
We advise budgeting ~$120/person for food and ~$70/person for beverages. This is an average cost for wedding venues in the Bow Valley, prices may fluctuate based on the options you select and guest consumption. Please talk to your chosen Caterer about Cake Cutting Fees.
Please see our Preferred Catering List for Menu Options and Prices. This is a great to build out a budget based on your menu choices and guest counts. Our bar menu prices range between $8 - $16 per drink.
What is the catering menu?
Are the vendors and children included in the final guest count? Do children's meals cost the same as adults?
We have all 2026 catering menus linked on our Investment Guides for 2026/2027. Please inquire for details directly with your chosen caterers.
Your vendors such as photographer, DJ and coordinator will all likely require vendor meals as part of their booking contract, please confirm numbers with your chosen caterer. We can set a vendor table and these will not count towards your final seating numbers.
There is a kids menu available from all our catering partners. Kids between 2-12 years of age will count towards final numbers for seating. We have high chairs available at request for infants under 2.
SERVICE
MISCELLANEOUS
Do any of your caterers carry Vegetarian, Pescatarain, Halal etc, options?
Avi's Kitchen also known as Axis Bar + Kitchen is our recommended caterer who is experienced with Halal cuisine. For all other dietary restrictions please reach out to your chosen caterer directly.
Do we need a wedding planner or coordinator?
This is not something we require, however highly advise! The venue takes no responsibility for setup or teardown of any external items that are not booked through us. Any ceremonies booked with us do not include cueing of music, decor/floral setup, seating arrangements, or guest logistics.
If you are interested in adding coordination services, this can be provided by Rocky Mountain Weddings and Events. Please inquire for pricing and availability.
When can we access the venue?
Each booking runs from 10:00am to 1:00am. Early access can often be accommodated and is charged by the hour. Items may be dropped the day before into our storage with prior coordination from the venue team and at their discretion.
Is there a getting ready area on site?
There is no getting-ready room inside the venue itself, however there are over 3o0 units in Solara Resort and we highly recommend booking some of these for yourself, guests and designated wedding party rooms. These accommodations are booked externally from the venue.
Is the venue accessible for guests with mobility impairments?
The venue space has an accessibility elevator to access both levels of the building easily.
Can we push the closing time to later?
Unfortunately the closing time is firm at 1:00am. This is a Resort stipulation and cannot be negotiated, mainly due to being situated so close to residential spaces. Last call is 12:00am, all guests have to be off site at 1:00am so the cleaning/teardown teams can come in. With prior permission, we can allow certain items that are packed up to be left overnight and collected by 9:00am the following day as long as it doesn't prohibit or limit the post-event clean. Please confirm pick up time with your venue coordinator. No food items can be saved on site.
Is it possible to get some pictures from inside the venue?
We have many photos on both our website and instagram page! https://www.instagram.com/mainspace_canmore/
Please reach out to sales@rmwc.ca to request additional photos. In-person venue tours can be scheduled for any day of the week ahead of time during business hours. We also have a 3D tour published on our "The Space" page located on this website.
ACCOMMODATION
TRANSPORTATION
Are there rooms available to get ready in on-site?
The venue does not have a getting ready area, your room booking at Solara would need to be a 2-night stay as check in only opens at 4:00pm.
Could they be included in a package or are they separate?
Currently we are not affiliated with these accommodations, or any other location, so all bookings are made externally to the venue and are subject to availability.
How does the accommodation nearby work?
We do not oversee accommodation bookings at any location, the booking is made through the property directly and they work on a first-come-first served basis for booking.
What drop off location does your shuttle offer?
Our Collective fleet is able to arrange pick-up and drop-off location throughout Canmore and Banff. For the late night shuttle drop off, with one shuttle we are able to drop off guests anywhere in Canmore. Depending on your guest count and if you would like to include Banff drop-offs, you must add another shuttle to your booking to limit wait times for a smoother guests experience.
Do you offer shuttles transportation to offsite ceremonies?
Unfortunately we don't have the capacity for ceremony transportation for guest counts over 24 passengers. Please reach out for recommended vendors if you need transportation for over 24 guests.
Do you offer shuttles into Banff and Canmore?
We offer in-house transportation services which go towards your MCS. In our fleet we have a two 10-12 seater buses and we also have a new party bus which holds 24 passengers. Please inquire about availability and prices or check out our Collective website with more details. The Collective - Transportation
